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D3.2.1: Pipeline for transferring archival data

Grant agreement: Academy of Finland no. 345610
Start date: 01-01-2022
Duration: 24 months

WP 3.2: Report on Pipeline for transferring archival data
Date of reporting: 02-06-2023

Report author: Tanja Välisalo (University of Jyväskylä)
Contributors: Ida Toivanen (University of Jyväskylä), Venla Poso (University of Jyväskylä)
Deliverable location: https://www.jyu.fi/hytk/fi/tutkimus/infrastruktuurit/fin-clariah/tyopaketit/d3-2-1-pipeline.pdf/


The process of transferring large amounts of data from the Finnish National Archives to a research institute needs a defined technical process as well as licences and agreements. Two types of data transfer cases for state authority archives have been identified depending on the status of the documents: (1) documents are in the ‘storage’ phase (actively used by the state authority); (2) documents are in the ‘archival’ phase (long-term storage). A pilot data transfer project using the type of documents in case 1 has been conducted. Based on the pilot, demands for licences and agreements have been identified. An ideal licensing/agreement process has been described.