Suomeksi

Data protection statement

This data protection statement applies to the main page of the Language Bank of Finland, which contains general information, and its sub-pages which pertain to specific customer groups or services. The purpose of the pages is to describe to you how and why your personal data are processed by the Language Bank of Finland.

General

The personal data processed by the Language Bank of Finland are divided into three main categories: personal data needed for using a range of automated services, personal data stored in conjunction with customer service activities and personal data included in the corpora stored in the Language Bank of Finland.

Unless otherwise stated with regard to a specific type of personal data, the controller of the personal data processed by the Language Bank of Finland is the University of Helsinki:

University of Helsinki
PO Box 3
00014 UNIVERSITY OF HELSINKI

Switchboard: +358 2941 911
Contact details of the data protection officer: tietosuoja@helsinki.fi
Service address: fin-clarin@helsinki.fi

The Language Bank of Finland uses Google Analytics and its own cookies to collect user data from its website and other services. The data collected are utilised to improve the services. CSC – IT Centre for Science Ltd serves as the processor of personal data on behalf of the controller. By using and accepting services provided by the Language Bank of Finland, users undertake to comply with the terms of use of the Language Bank of Finland.

The Language Bank of Finland complies with the GÉANT Data Protection Code of Conduct.

Service-specific descriptions of the personal data processed

• Users of the Language Bank of Finland portal
• Users of the Korp service
• Users of the Language Bank Rights service
• Users of the META-SHARE service
• Users of the WebAnno service
• Personal data related to the storage and further transfer of corpora and other resources
• Personal data included in the metadata of corpora and other resources
• Personal data related to customer service, communication and cooperation

Personal data included in the corpora stored in the Language Bank of Finland

With regard to personal data included in corpora, the Language Bank of Finland and CSC serve, as a rule, as the processors of personal data on behalf of a separate data controller. However, the Language Bank of Finland also responds to queries concerning corpora and, when necessary, conveys your questions to the controller. Further information:

• Protective measures applied to the corpora stored in the Language Bank of Finland
• Instructions for processing corpora stored in the Language Bank of Finland that contain personal data

What rights do you have?

The Office of the Data Protection Ombudsman website has a page on the rights of data subjects in different situations: https://tietosuoja.fi/en/what-rights-do-data-subjects-have-in-different-situations.

Right to access and rectify personal data

• You have the right to know whether the Language Bank of Finland is processing your personal data. Additionally, you have the right to know which personal data are being processed.
• If there are inaccuracies in your personal data being processed, you have the right to request their rectification or completion.

Right to withdraw consent

If the Language Bank of Finland processes your personal data on the basis of consent given by you, you have a right to withdraw such consent.

• The withdrawal of consent will not affect the lawfulness of processing based on consent before its withdrawal.
• Withdrawal of consent should be primarily submitted to the recipient of the consent.

Right to erasure

You have the right to request the erasure of your personal data on the following grounds:

• The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed;
• You withdraw the consent on which the processing is based, and there is no other legal grounds for the processing;
• You object to the processing (the right to object is described below), and there are no overriding legitimate grounds for the processing;
• The personal data have been unlawfully processed; or
• The personal data have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject.

The right to erasure does not apply when the processing of personal data is necessary for compliance with a legal obligation to which the University is subject or if the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the University. Therefore, this right does not, in principle, apply to the personal data controlled by the University. The storage and erasure of data is conducted in compliance with the archiving plan of the University and the data storage periods required by legislation.

The right to erasure does not apply to situations when erasing the data prevents or seriously impairs the processing for scientific research purposes.

Right to restriction of processing

You have the right to restrict the processing of your personal data under the following conditions:

• You contest the accuracy of your personal data, in which case the processing will be restricted for a period enabling the University to verify the accuracy of the personal data.
• The processing is unlawful, and you object to the erasure of the personal data and request the restriction of their use instead.
• The University no longer needs the personal data for the purposes of the processing, but you need them for the establishment, exercise or defence of legal claims.
• You have objected to the processing (see details below), pending the verification of whether the legitimate grounds of the controller override those of the data subject.

Right to data portability

You have the right to receive the personal data concerning you, which you have provided to the University, in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller without hindrance from the University, where the legal grounds for the processing are based on consent or a contract, and the processing is carried out by automated means.

• When exercising your right to data portability, you have the right to have the personal data transmitted directly from one controller to another, where technically feasible.
• This right does not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller. Therefore, this right does not, in principle, apply to the personal data controlled by the University.

Right to object to the processing of personal data

You have the right to object, on grounds relating to your particular situation, at any time to the processing of personal data concerning you when the legal basis for processing is the performance of a task carried out in the public interest, the exercise of official authority or legitimate interest. In such case, your data can only be processed if the controller demonstrates compelling legitimate grounds for the processing.

Right to lodge a complaint with a supervisory authority

You have the right to subject the legality of the University’s activities to a review by the Data Protection Ombudsman.

Contact details of the supervisory authority

Office of the Data Protection Ombudsman
Street address: : Lintulahdenkuja 4, 00530 Helsinki
Postal address: PO Box 800, 00531 Helsinki
Switchboard: +358 2956 66700
Fax: +358 2956 66735
Email: tietosuoja@om.fi